Quick Recap

The Board addressed the upcoming retirement and transition of one member, providing a timeline for their decreased availability. Key business items included the status of road striping, the transition of bank accounts to facilitate investment growth, and a rigorous review of vendor performance. The Board expressed dissatisfaction with the current property management and snow removal service models, outlining strategies to demand better service or seek alternatives.

Next Steps

  • The HOA Board: Schedule a meeting with the property management leadership in Q2 to address service concerns and motivate improvement prior to the annual contract renewal.
  • A Board Member: Finalize the road striping project by securing the vendor contact and setting a start date.
  • A Board Member: Purchase materials and paint the community bulletin board in a neutral gray to match the community aesthetic.
  • The HOA Board: Arrange a site walk-through with the landscaping vendor to discuss tree replacements in the small park, sod rehabilitation, and future winter service plans.
  • A Board Member: Send a formal follow-up to the property management company regarding the status of non-compliance letters for unauthorized architectural changes.
  • The Board Secretary: Produce additional parking enforcement citations to maintain current compliance efforts.
  • A Board Member: Set up internal email notifications for website-based ACC and contact form submissions.

Summary

Member Retirement and Board Transitions

A current Board member announced an expedited retirement from their professional duties, which will significantly limit their availability starting in June. While they have offered to assist with community events in a non-voting capacity, a transition plan is being established to ensure the Board maintains a quorum for future votes.

Financial Status and Account Management

The HOA remains in a strong financial position with a high rate of fee payment compliance. The Board is currently in the process of transitioning bank accounts, which will allow for better management and growth of the community’s investment funds.

Road Maintenance and Parking Enforcement

The road striping project has been approved and is moving into the execution phase. Parking enforcement efforts have led to improved road clarity and fewer long-term obstructions. The Board noted that while most residents are complying, some continue to move vehicles every 48 hours to circumvent towing. The Board will continue to use high-quality citations to discourage the storage of junk vehicles on community streets.

Property Management Performance Review

The Board discussed ongoing concerns regarding the performance of the current property management company, specifically noting a lack of awareness regarding community signs and a delay in sending out compliance letters for unauthorized fences and landscaping. The Board intends to meet with management leadership to demand better service, noting that the annual contract renewal in October/November provides an opportunity to shop for alternative management firms if improvements are not made.

Snow Removal and Vendor Contracts

The Board evaluated the current “blank check” snow removal contract, which has resulted in charges for unnecessary salting during mild temperatures. The Board is favoring a move toward a fixed annual cost model. This change would provide better financial predictability and ensure the vendor has the necessary resources and products staged in advance of major winter events.

ACC Requests and Landscaping Compliance

The Board continues to review Architectural Control Committee (ACC) requests on an individual basis. There is a growing interest among residents to transition from grass to rock or drought-resistant landscaping. The Board agreed to support these changes provided they are professionally designed, enhance property values, and avoid “cookie-cutter” styles. However, the Board reaffirmed that non-compliant installations, such as poor-quality artificial turf or unapproved rock yards, will receive violation notices to maintain community standards.

Community Communication and Website

The Board noted that residents are successfully using the community website for ACC submissions and general inquiries. To ensure faster response times, additional Board members will be added to the notification system for these digital forms.

This meeting was virtual in Google Meet at 9 AM on Mar 28, 2026.