Quick Recap

The board discussed a long-term financial investment strategy to fund future road replacements, including a potential modest dues increase. Actions were decided for the ongoing loose dog issue and an unmaintained mailbox area. The board also addressed traffic concerns related to a new nearby development and reviewed the status of homeowner architectural requests.

Next Steps

  • A board member: Email the property manager to inquire about options for setting up an HOA investment account.
  • A board member: Confirm with the property manager that letters have been sent to homeowners who completed landscaping modifications without an ACC request.
  • A board member: Follow up with the property manager to ensure formal violation letters have been sent regarding the loose dogs.
  • Two board members: Obtain at least two quotes to replace the grass at the cul-de-sac mailbox area with river rock.
  • The HOA Board: Follow up on the status of the Neighborhood Watch program.
  • The HOA Board: Coordinate the installation of new bollards and signs once materials arrive.

Summary

Financial Strategy & Investment

The board reviewed the HOA’s finances, noting a current balance of approximately $90,000. A key discussion was the need for a long-term investment strategy to fund major future expenses, like replacing community roads in 50 years. The board agreed to explore setting up a low-cost index fund, starting with an initial investment of $10,000-$20,000. To fund this, a modest annual dues increase was discussed to keep pace with the CPI rate.

New Development & Traffic Bypass Opportunity

The board discussed the new 100-home development being built to the north. As traffic is a significant issue, the board agreed to explore lobbying the developer to create a second access road connecting Olympic Ridge to the new development. This would function as a bypass, allowing residents to avoid a main traffic bottleneck.

Community Violations - Loose Dogs

There was an extended discussion about the ongoing issue of loose dogs from one residence chasing residents and creating a safety hazard. The board affirmed the need to send a formal violation letter to the homeowner to create a legal paper trail.

Landscaping & Maintenance

  • Mailbox Area: The board decided to solicit quotes to have the unmaintained grass area around the cul-de-sac mailboxes removed and replaced with low-maintenance river rock.
  • HOA Contract: The board considered a landscaping estimate from a local resident but decided to continue with the current professional provider due to concerns about licensing and bonding.

Architectural Control Committee (ACC) Requests

Several homeowners have made landscaping improvements without submitting an ACC request. While the board favors the improvements, they stressed the importance of submitting paperwork for liability and record-keeping. A follow-up with the property manager is planned.