Manage Email Notice Consent

Paper mail is the single fastest-growing line in the community budget, and it is the one line every owner can help bring down in about two minutes.

The paper PDF contains one standalone page for each request type. Complete and return only the page for the action you want: consent, email change, or revocation.

What You Can Do

The first question asks you to choose one action:

• Give consent to email notices
• Change your designated email address
• Revoke consent to email notices

This process is for email notices only. It does not authorize text messages.

What You’re Authorizing

When you give consent, you authorize the Association and its management company to deliver official Association notices and accompanying materials to the email address you designate. The form records your owner and property information, designated email address, acknowledgement, and electronic signature.

Submitting the form is an intake step, not proof that the person submitting it is the titled owner or controls the new email address. The Association does not activate a new consent or email change based on the form alone.

How We Verify a Request

For a new consent or email change, the Board or J&M:

1. Matches the request to a titled owner and Olympic Ridge property in J&M’s records.
2. Verifies the owner through a trusted contact method already on file. If no suitable trusted channel exists, a verification code may be mailed to J&M’s mailing address of record — never an address supplied only in the request.
3. Separately confirms control of the new destination email using a single-use code or confirmation link sent to that email address.
4. Records J&M’s confirmation before changing the current delivery status from paper to email.

For an email-address change, the Association also notifies the prior trusted email address and mailing address of record and provides a way to dispute an unauthorized request. Information supplied in the same form does not count as an independently trusted contact method.

Revoking Consent

You may revoke consent at any time by delivering the Association a record of your decision. The dedicated form is the clearest route, but the Board also accepts a revocation sent by email to the Board or J&M Management, or a signed paper record.

Revocation is handled conservatively: the Association stops relying exclusively on email and resumes paper delivery while it validates and processes the request. Identity uncertainty does not delay the paper fallback. The Board records the time received, notifies trusted contacts already on file, promptly sends a credible revocation to J&M, and targets the same business day when practical. A later return to email requires a new, independently verified consent.

Consent is also treated as revoked when the Association becomes aware that it could not electronically transmit two consecutive notices to the designated address. Delivery failures are recorded, the email address is suspended for official notices, J&M is notified promptly, and paper delivery resumes.

How Your Record Is Processed

1. The form creates a timestamped response in a private, Board-controlled register.
2. The Board adds the request to an append-only processing log; corrections are recorded as new events rather than erasing history.
3. New consents and email changes remain pending until owner verification and destination-email verification are complete.
4. Verified consents and email changes are sent to J&M in the agreed processing batch. Revocations and automatic suspensions are sent promptly, with a same-business-day target when practical.
5. J&M’s confirmation is recorded before the current delivery status changes from paper to email.

Washington Notice Requirements

Washington has more than one common-interest-community notice statute, and which chapter governs a particular association or notice can depend on facts and transition rules. This website does not make that legal determination.

RCW 64.38.110 requires written consent and a designated electronic destination for electronic notices under that chapter. It also permits written revocation and provides for revocation after two consecutive known transmission failures. RCW 64.90.515 similarly requires consent in the form of a record and a designated destination; it also addresses revocation, consecutive transmission failures, and an owner’s electronic-address confidentiality election.

The form and processing log preserve the information needed to administer either framework without claiming that one chapter applies to every Olympic Ridge notice.

Privacy

The Association treats all owner electronic addresses as confidential. They are available only to authorized Board custodians, J&M, necessary service providers, and others when disclosure is required by law. They are not published on this website or included in public meeting minutes.

Each new-consent or email-change request includes this election: to the extent RCW 64.90.515 applies, the owner elects to keep the designated electronic address confidential. This privacy election does not itself grant consent to email delivery.

The Association will not ask for Social Security numbers, birth dates, payment information, security-question answers, or copies of identification through this process.

If you prefer paper, download the fillable form , complete only the page for your request, and return it to a Board member or J&M Management. You may also contact the Board for help or use the Board or J&M email contact information already provided to owners.