Paper mail is the single fastest-growing line in the community budget, and it is the one line every owner can help bring down in about two minutes.

Why this matters: mailing costs ran roughly $1,800 against a budgeted $875 this year — more than double. Only about 8 of 140 mailed consent forms have come back. Every owner who switches to electronic notices removes a recurring postage and printing cost from the budget, permanently.
Sign Up Online
A dedicated sign-up form is on the way. Until it is live, use the contact form and include the details listed under What the form asks for below. That reaches the Board directly and we will get you added.

What You’re Authorizing

Washington law does not let the Association simply start emailing you. Under RCW 64.90.515 , notice by electronic transmission “is effective only upon unit owners and board members who have consented, in the form of a record, to receive electronically transmitted notices.” You also designate the address or system where those notices should go.

Signing up means the Association may send you meeting notices, budget and assessment materials, and other official communications by email or text instead of paper mail.

You Can Change Your Mind

Your authorization is not permanent and not a trap.

  • You may revoke it at any time by delivering a revocation to the Association in the form of a record — an email to the Board or to J&M Management is enough.
  • It revokes itself automatically if the Association fails to deliver two consecutive electronic notices to you and the secretary becomes aware of the failure. If your email changes, you will not silently stop receiving notices.

What the Form Asks For

  • Owner name (as it appears on title)
  • Property address in Olympic Ridge, including lot number if known
  • Email address for electronic notices
  • Mobile number, if you also want text notices
  • Which you consent to: email, text, or both
  • Acknowledgement that you may revoke this authorization at any time
  • Date and electronic signature

Is an Online Form Legally Sufficient?

Probably, and here is the reasoning so you can judge it yourself. The statute requires consent “in the form of a record,” not a handwritten signature. Under the act, a record includes information stored in an electronic medium and retrievable in perceivable form — which a dated form submission preserved in a spreadsheet is. The Board is confirming this with the management company before relying on it exclusively.

If you would rather sign on paper, contact the Board and we will get a form to you, or sign one in person at the annual Neighborhood Block Party .

Privacy

Responses go to a private spreadsheet accessible to the Board and the management company. Contact information collected here is used to deliver Association notices. It is not published, not included in meeting minutes, and not shared outside the Association and its management company.

Questions? Contact the Board